Minutes 06/02/24

DENHOLM FEUARS’ AND HOUSEHOLDERS’ COUNCIL

A Registered Scottish Charity – Number SC042692

MINUTES OF THE COUNCIL MEETING HELD IN ORCHARD COTTAGE, DENHOLM, ON TUESDAY, 6^th FEBRUARY 2024 AT 7.00pm

Present: Rae Cleghorn, Chair, Doreen Biggar, John Biggar, Vicky Oswald, Frances Stuart, George Thom,   

Apologies:    Scott Tait 

Website:   Adam Massey attended the meeting to discuss various changes and corrections required for our Website.   These were given in detail by Secretary.   Also discussed was the possibility of a proper Calendar of Events.  Vicky and Frances looking into this and will pass this to secretary in due course.

Adam then left the meeting.

Tom Sellar arrived to Discuss Dean in detail.

Minutes:   The Minutes of the Meeting held on 9^th January 2024 although these stated that the Terms of Reference regarding the Denholm Dean Committee had been agreed Treasurer required clarification that any Grants required by them were agreed and applied for through DF&HC Council. With this change the minutes were then approved by Frances Stuart, seconded by Vicky Oswald.

Denholm Dean:   Tom at this stage proceeded to give an update with regard to Lower Dean.

He firstly commented on the wealth of experience within the Denholm Dean Committee.

His report was split into 3 main items detailed as follows:

1. Signage – 3 Signs required

1. A2 size on Village Green, giving map and details of Lower Dean with rear of this sign for the use of DF&HC publications
2. A2 size to be placed at the Dean Road Entrance with the same map and details
3. A1 Lectern style to be placed in the Dean with more explicit details of Flowers etc that can be found in the Dean. 

2. Sitka Spruce Removal – Tom explained in detail how this would be carried out.  Quotes discussed and agreed.
3. Consultation – It was noted a letter had been sent to all residents within the neighbourhood and a consultation in conjunction within Denholm & District Community Council Meeting has been arranged for 21^st February 2024.  These are requirements in order to obtain a Felling Licence.

Matters Arising:

1. Constitution and SCIO:   Frances to meet with Fiona Benton on Thursday, 8^th February 2024 to discuss in more detail.  Also to discuss ownership of property if a SCIO and look into the Legal Status re Land.
2. EV Chargers: Following an email from Dale Ploughman who was corresponding with the Power Company points regarding the Fisherman’s Car Park Area were noted.   George to make contact direct with Power Co. and seek a meeting to make further suggestions.
3. Fisherman’s Car Park and Plot 1:  This again discussed in detail but at this stage very much dependant on outcome regarding EV Chargers.

Minutes of Meeting held on 6^th February 2024 cont’d:

Green Events:

1. Car Boot Sales:   Secretary to check with suitable dates not clashing with other Car Boot Sales in the Area but hopefully April/May, June in conjunction with Jimmy Guthrie Run (organised by J Steel) and August Hizzy Run (Car Boot run by ourselves)
2. Jimmy Guthrie Run:  Date noted as 23^rd June 2024
3. Ride Out:  Date 1^st June 2024.  Vicky to find out contact for Ride Out Committee to allow us to arrange a meeting with them.

Discussion on protocol with Speaker and Gift to Common Riding Principals.   John to look into this and make enquiries regarding a speaker.

4. Other Green Events:

1. Consider any requests from other interested parties but ensure that proper Risk Assessments and Insurance requirements are in order.
2. A considerable discussion took place on a possible Games Day Event, suggested Date 18^th August 2024.   Thought to be given to this and discussed in more detail at next meeting. 

There being no further general business the meeting closed with a

Vote of Thanks to Chair.