A REGISTERED SCOTTISH CHARITY: CHARITY NO SC042692
MINUTES OF MEETING HELD IN VILLAGE HALL, DENHOLM ON
WEDNESDAY, 2nd FEBRUARY, 2022 at 7.00pm
PRESENT: Adam Massey (Chair), John Biggar, Dougie Crew,Gordon Ferguson,
Lynn Ferguson, Sid Huddart,Scott Tait, George Thom, Doreen Biggar (Treasurer)
INATTENDANCE:Gordie Campbell, Gwen Crew
MINUTES OF MEETING held on 5th October 2021:Before agreement D Crew requested that with regard to the Vote on Mill Wynd Shed Demolition the Minutes should clearly state the names. These duly noted as follows:
Voting for Motion: A Massey, S Huddart, S Tait & G Thom
Abstained: G Campbell & L Ferguson.
Not able to Vote: D Crew, Conflict of Interest, J Biggar, Chairperson.
This although not normal recording procedure was agreed and the Minutes now passed on adoption by J Biggar, Seconded by S Tait.
MINUTES OF MEETING held on 1st December 2021: These were agreed on adoption by S Tait, Seconded by G Thom.
ACTIONS FROM PREVIOUS MEETINGS:
- Petanque: Sid reported excellent progress with considerable assistance from Gwen Crew, Chairperson from Community Council. Site approved; Planning Permission awaited. Plans to show clearly site location.
Scott felt the proposed location should possibly be marked out clearly on Green. It was agreed as plans showed the position clearly this was not necessary.
Funding to be approved after planning permission approved.
Action: Sid to update council at next meeting.
- Apple Trees: John stated these now purchased ready for assistance with planting.
- Monument & Bridge Tower Inspection: John reported that he now had a quote from Dr William Napier of £1,300 + VAT to inspect and report on requirements. There was some discussion regarding Funding.
Action: Adam & John to explore possible funding.
- Plot 1 Update: George gave a detailed report on action taken with regard to Planning & Building Control Applications. Building Control agreed in December, Planning approval received on 17th January 2022. All stipulations to hand and hopefully if Bat Licence obtained as promised by Graeme demolition would commence on week starting 7th February. Robert Caitlan fully aware of all Requirements and Risk Assessment to hand.
Action: Adam & George to report on update for next meeting.
- Dean: Adam following discussions with Graeme Wilson who was preparing a Video to present to a Community Consultation hopefully no later than May.
Action: Adam to monitor progress and report to next meeting.
- Community Safety: Adam detailed the need for Events to be organised in a way to minimise disruption in the Village. He felt a need as well as proper Risk Assessments of a Method Statement for events.
Action: Adam & Sid to look into this further before next meeting.
Minutes of Meeting held on 02.02.2022 cont’d:
Actions from Previous Meeting cont’d:
- Fisherman’s Car Park: Steps: Reported still no work carried out by SBC.
Action: Gwen Crew on our behalf will monitor and keep us informed.
- Maintenance Plan: Copy of Adams plan discussed and basically agreed.
Action: Sid checking out some of the Areas discussed and will report to
next meeting.
- Constitution: John reported on meetings with Frances Stuart looking in detail at SCIO requirements equally ensuring DF & HC gifts remained in order.
Action: Adam & John to meet again with Frances before arranging a
meeting for her to discuss fully with other council members changes
required. Papers to be circulated prior to any meeting.
RIDE-OUT/PLATINUM JUBILEE CELEBRATIONS:
- Ride-Out: Saturday, 4th June 2022: The DF & HC were in agreement that Ride-out should be allowed as in previous years. Much more discussion regarding costs etc required. Action: Council to discuss in more detail at next meeting
John to check availability and cost of Toilet Hire
- Platinum Jubilee Celebrations: Gwen on behalf of Community Council requested that DF & HC allow Green to be used on Friday, 3rd June for Village Picnic. This was fully agreed by all present.
She stated that an organising committee would be set up it was seen as important that DF & HC would be represented. It was also noted that as funding was available one way they could help was to pay 50% of Toilet Hire if these ordered for Ride Out were available for the Friday as well as the Saturday. Other points noted as follows:
- Bouncy Castle/Soft Play Area
- Afternoon Teas in Village Hall
- Rubbish Collection
- Plant Canopy of Trees
- Jubilee Seat
- Bonfire on Minto Hills and Ruberslaw.
Action: Adam & Sid to request being part of organising committee
John to check availability and cost of Toilet Hire
CHARITABLE DONATION: Adam thanked Scott on his very charitable donation.
RENTAL AGREEMENT/LEASES: A general discussion regarding pricing.
Action:Adam & John to have face to face meetings with Tenants to agree Lease agreements and Rental. Report back any specific problems.
DF & HC WEBSITE: Adam stated he felt there was a need for a proper website. It was
noted the cost in first year £84, £120 Per annum thereafter. This was agreed by
Council.
Action: Adam to look into this when time permits.
CONFLICT OF INTEREST: Adam read out details of what was seen as a Conflict. It
was noted that Doug still had a conflict of interest regarding Plot 1with shed in place.
There was a general discussion which unfortunately become too complicated to
follow and minute.
Minutes of Meeting held on 02.02.2022 cont’d:
OTHER URGENT BUSINESS:
- Car Boots: It was noted Rob Armstrong had stated he was intending to organisethese again on Green from April onwards. His intention was to organise and run these offering 50% of any Profit to DF & HC. This seen as a problem as if he had full control of Organisation and Finances and not ourselves the likelihood our PL Insurance would be invalid. It was seen that a set charge for Hire of Green would be in order but we would have to be given sight of Insurance and Risk Assessment from Rob as organiser.
Action: John to check fully with our Insurers.
Adam to keep in touch with Rob.
- Jimmy Guthrie Run: This noted to be held on 19th June 2022.
Action: Same as Car Boot – Risk Assessment and Insurance to be checked.
OTHER BUSINESS FOR NEXT MEETING:
Registration of Feuars Land
DATE OF NEXT MEETING: This arranged for Wednesday, 2ndMarch 2022 in Village Hall at 7.00pm.
The meeting closed with a Vote of Thanks to the Chair.
