A REGISTERED SCOTTISH CHARITY: CHARITY NO SC042692
MINUTES OF MEETING HELD IN VILLAGE HALL, DENHOLM ON
WEDNESDAY, 1st DECEMBER 2021 FOLLOWING AGM
PRESENT: Adam Massey (Chair), Doreen Biggar, John Biggar, Dougie Crew,
Gordon Ferguson,Lynn Ferguson, Sid Huddart,Scott Tait, George Thom,
INATTENDANCE:Gordie Campbell, Gwen Crew, Peter Harrington, David Mitchell,
Debbie Mitchell
MINUTES: Minutes of Meeting on 5th October 2021: These were not circulated but will required to be approved at next meeting.
APPOINT OFFICE BEARERS:
CHAIRPERSON: Adam Massey Proposed by J BiggarSeconded by S Tait
VICE CHAIR: Sid Huddart Proposed by L Ferguson Seconded by J Biggar
SECRETARY: John Biggar Proposed by A Massey Seconded by G Thom
TREASURER: Doreen Biggar Proposed by L Ferguson Seconded by J Biggar
There were no other nominations for these positions therefore elected unanimously
CHRISTMAS TREE & LIGHTS:It was noted a slight problem with Tree but this should be okay for Saturday. Lynn has all arrangements in order for lighting ceremony on Sunday Evening. Mulled Wine, Mince Pies, Donkeys, Singers etc.
ACTION Adam to liaise with Lynn regarding timing and any other requirements. Also liaise with Scott on power requirements.
PETANQUE: After discussion the best siting of this seen as on Green between Church and Fernbank.
There was some discussion regarding funding. It was noted this should be through an organisation such as ourselves. An individual would not receive funding.
ACTION: Sid to look into further and organise application for funding.
CONSTITUTIONAL MATTERS: As discussed at AGM it was agreed this required in depth changes and to avoid individual legal liability the setting up of SCIO should be seen as a priority. Also, consideration to all council members being Trustees required discussion.
ACTION:John to contact OSCR with the view to extending Trustees to all Council Members.
John, Doreen and Adamto meet with Frances to tidy up already partly prepared Constitution in line with SCIO requirements. Frances will meet whenever suitable to ourselves.
DEAN: Again, as discussed at AGM this now required early attention to take plans forward.
ACTION: Adam to talk with Graeme and look further into this with help of a small working group.
Minutes of Meeting held on 01.12.2021 cont’d:
COMMUNITY SAFETY: Gordie requested that for all Events we should have a clear plan.
ACTION: Adam to look into this for further discussion at next meeting.
FISHERMANS’ CAR PARK AREA:Steps down to Quoiting Haugh in need of repair. This should be getting carried out by Scottish BordersCouncil.
ACTION: Monitor situation and report to next meeting.
BOTTLE BANK:
ACTION: Adam to get in touch with his SBC contact to update/planned installation of Extra container.
MAINTENANCE PLAN:
ACTION: Adam to draft a plan with help from other council members.
REPLACEMENT TREES: Gordie stated Apple Trees ordered. Doreen to expect Invoice.
MONUMENT RAILING – MONUMENT INSPECTION:
ACTION:John to action requirements.
DATE OF NEXT MEETING: This arranged for Wednesday, 2nd February 2022 in Village Hall at 7.00pm.
The meeting closed with a Vote of Thanks to the Chair.
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